Date of issue: 18 August 2023 Date of effect: 18 August 2023 Reference Number: IAN 2023-31 Related MAA/IAN: N/A Attention- Industry bodies, Dairy Export Industry Consultative Committee
- Registered export manufacturing establishments
- Registered exporters and approved export permit issuers (AEPI) users
- Department of Agriculture, Fisheries and Forestry - Central and Regional offices
Purpose
To advise stakeholders of company staff that should be listed on management or control of a dairy export registered establishment.
Persons in management or control
Who should be listed on an establishment's management or control?
Staff who have responsibility for ensuring the effective oversight and implementation of the export approved arrangement. Staff who have an obligation for ensuring that the export requirements, in part or in full, are being met. Staff who have authority to direct the export operations, or an important or substantial part of the export operations of an export registered dairy establishment, should be listed as a person who manages or controls the export operations.Who does not need to be listed on an establishment's management or control?
Automated export permit issuer (AEPI)- AEPI's are no longer required to be listed on management or control to be able to complete a request for export (REX) in the next export documentation (NEXDOC) system.
Persons nominated in the Approved Arrangement (AA) as able to make export declarations- Individuals nominated in the AA as being able to make declarations (manufacturers declarations of compliance, transfer declarations) do not need to be listed in the management or control of the establishment (for more information, refer to the AA section below).
Authorised signatories and agents- The terms "authorised signatories" and "agents" are no longer used for dairy, egg, or fish commodities.
Automated export permit issuers (AEPIs)- To complete a REX under the Export Control Act 2020 and associated Rules, you must be registered as an AEPI with the department.
- To become an AEPI, you will need to go the online service portal. Enter your email or client ID and password and select login.
- Select 'connect to a service' or select the 'services' tab.
- Select 'request to be an Automated export permit issuer (AEPI)'.
- Complete the application information. If you require additional information or support, please contact dairyeggsfish@aff.gov.au.
- Once approved, you will be notified through the NEXDOC inbox within the NEXDOC portal.
- Please note, AEPIs do not need to be listed in an establishment's AA.
Persons nominated in an AA
Who can make declarations on behalf of the Occupier?- It is the responsibility of the Occupier of an export registered establishment to nominate individuals in their AA either by name or by a readily identifiable position title (i.e. QA Manager), who can make declarations of compliance related to exports on their behalf. This includes manufacturers declarations of compliance and transfer declarations.
Further information
Contact dairyeggsfish@aff.gov.au if you have any queries.
Please note that depending on your email settings, you may need to download pictures in this email. This can be done by selecting the 'Click here to download pictures' or 'Display images' prompt at the top of this email.Disclaimer The information provided in this advice is current at the time of writing and is intended for use as guidance only and should not be taken as definitive or exhaustive. The Commonwealth endeavours to keep information current and accurate, however, it may be subject to change without notice. Exporters are encouraged to verify these details with their importers prior to undertaking production/exports. The Commonwealth will not accept liability for any loss resulting from reliance on information contained in this notice. |